Accounting Clerk Job Description : An accounting clerk is the keystone in the arch of the financial health of a company or entity. The role includes experience in bookkeeping software and principles with a focus on detail, structure and the capacity to perform well. A detailed job description for the role of an accounting clerk is as follows.
Accounting Clerk Job Description & Job Summary:
An account clerk will be able to handle a wide range of accounting and financial related work to maintain the company finance department in good condition. This position is responsible for daily financial processing, record keeping, and accuracy of financial documents.
Principal accountabilities:
Payable:
- Invoice processing, expense reports, Payment request.
- Check billing errors and resolve mismatches.
- Prepare and execute payments to vendors and suppliers.
- Keep good record files about all of accounts payable transactions.
Billing:
- Send bills to customers & taxpayers
- Follow up over-dues and monitor accounts receivable aging.
- Maintain and balance customer payments.
- Keep records of accounts receivable
General Ledger Maintenance:
- An entry in the general ledger of all financial transactions of the company.
- Bank statements and bank reconciliations are great ways to do that!
- Help to prepare budgets and other financial statements and reports.
- Reconcile accounts payable and receivable
- Update accounts payable and perform reconciliations
- Assist in the processing of balance sheets
- Assist with reviewing of expenses, payroll records etc.
- Update financial data in databases to ensure that information will be accurate and immediately available when needed
- Prepare and submit weekly/ monthly reports
- Assist senior accountants in the preparation of monthly/yearly closings
- Maintain and update financial records
Requirements:
- Complete Understanding of the Function of accounting using accounting software
- Undergraduate Degree in Accounting
- Understanding of Generally Accepted Accounting Principles (GAAP)
- Experience: 2 – 3 years as an Accountant
- Optimal experience with accounting software (QuickBooks)
- Exemplary matching, coding, and processing of financial transactions is essential.
Cost Tracking and Reporting:
- Keep a record of company expenses.
- Help compile expense reports for management review
- Insight into where you are spending money and where you can save costs
- Guarantee adherence to all the company policies and procedures concerning expenses.
Help with Payroll Transactions:
- Help process payroll transactions.
- Check work hours and attendance.
- Process deductions, overtime, and wages.
- Prepare payroll reports and pay to the employees on time.
Help analyze Financial Data:
- Be on hand to help analyze financial data to spot trends and patterns
- Generate ad-hoc financial reports as and when requested.
- Work with other departments to collect appropriate financial details.
- Support budgeting/fiscal year planning and forecasting processes.
Administration task:
- Organize and keep record files for all financial documents.
- Respond to finance and accounting questions from staff, vendors, and customers.
- Provide adequate documentation to support audit preparations.
- Execute other tasks as ordered by direct supervisors.
TECHNICAL COURSES AND PROGRAMS Summary
Requirement Qualification or Skill:
- Education: Typically high school diploma or equivalent. Even then, some employers also prefer a candidate who has an associate degree in accounting, finance or related fields.
- Required Work: Professional experience in an accounting or finance role is a plus, though not always required for an entry-level job. But a basic knowledge of at least general accounting principles and exposure to accounting software is highly beneficial.
- Detail-oriented: Account clerk need to keep and study detailed records so this one goes without saying. The attention to detail, they say, also is part of a process that holds employees accountable stems from it being a part of a system for keeping financial records intact and error-free.
- Organisation: A big number of tasks and deadlines is usual in the life of an accountant. These clerks have excellent organizational skills, which make it possible for them to use good judgment and decide how to prioritize tasks and when to meet deadlines.
- Interpersonal skills and In Communication Skills: Accounting clerks will inevitably have to communicate with their fellow employees, clients, and even vendors to obtain information or handle discrepancies. To succeed in this role, the candidate must have clear and well-developed communication skills both written and oral.
- Analytical Skills: Good with financial data and able to spot errors or trends is a useful people skill for an accounting clerk to have. Analytical abilities — they facilitate problem-solving and decision-making in finance
- Experience with accounting software: Knowledge of accounting software like QuickBooks, SAP or Xero is a bonus. A qualified candidate should also have strong working knowledge of accounting software to complete tasks quickly and without errors.
- ETHICAL STANDARDS: Accounting clerks deal with significant financial information and as such need to be trustworthy and bound by a code of ethics and confidentiality Ideally.
An Accounting Clerk Job is integral to financial management and wellbeing of any company. Accounting clerks do several accounting related functions that help to maintain the department of accounts running smoothly. This position is perfect for those who are qualified and best observe congenital status with attention to detail.